FREQUENTLY ASKED QUESTIONS
Most frequent questions and answers
Applications are ONLY accepted through Zapplication.org. Applications are now closed for 2023.
General Application Fee: $40. The application fee for 2023 Coconut Grove Arts Festival Award Winners is waived. Please contact Camille@cgaf.com via email to receive the code.
Midnight Thursday, September 15, 2022.
Saturday, September 24, 2022
Wednesday, October 5th at 12PM EDT. Artists notified via e-mail of jurying results.
The deadline to pay booth fee and accept the invitation to participate is Wednesday, November 11, 2022.
Last day to cancel and receive a full refund of the booth fee is Thursday, November 30, 2022 (less $80 processing fee). Last day to cancel with a 50% refund of booth fee is Friday, December 31, 2022. After this date, no refunds will be processed.
Friday, February 17, 2023. Artist check-in and set-up begins AFTER 12:00PM.
Standard Booth (10’X11′): $800 (Includes 7% FL Sales Tax) ● Double Booth (10’x22′): $1,600 (Includes 7% FL Sales Tax) ● Corner Booth Upgrade (10’x11′): $350 (Includes 7% FL Sales Tax) ● Jury fees are submitted via Zapp and are non-refundable ● Booth fees are payable upon your invitation to participate in the festival. Please do not send booth fees until notification of your selection. Booth fees are payable through zapplication.com.
The Coconut Grove Arts Festival wants to ensure that your participation is a positive experience. During the Festival, the following amenities are offered to all artists: ● A NEW Artist Hospitality Area, centrally located ● Artists’ Only restroom trailer ● Breakfast/lunch provided, as well as coffee in the morning and cold water throughout the day ● Artist Gallery and contact information on the CGAF website through the event ● Individualized Discount Code to send to your collectors for the opportunity to purchase Festival tickets ahead of time and for a discounted rate ● 24-hour security ● Booth sitting staffed by volunteers on call. ● Extensive media promotions throughout South Florida leading up to and during the Festival.
Artists MUST be present all three days of the Festival. No commercial dealers or agents are permitted to represent the artist. The Festival reserves the right to close down or remove any booth if the artist is not in attendance. ● If accepted, an artist may not exhibit in other Festivals during The Coconut Grove Arts Festival. ● All artists are required to check-in at the Artist Check-In any time after 12 pm Friday the 17th. Photo ID is required. ● Artists may NOT set up their booth before 12:00 pm on Friday, February 17, 2023. ● All work must be the artist’s original work, no representations, and all artwork must be available for sale ● Artists may exhibit artwork only in the category in which accepted. ● No artwork from molds, kits or other commercial methods is allowed. Ready-made objects (i.e., clothing furniture) which have been embellished, painted, decorated, dyed, or batiked will not be accepted. ● No offset reproductions of paintings, drawings, prints, photographs, or any other media may be exhibited or sold (including hand-colored offset reproductions). ● All two-dimensional work must be framed, matted, or stretched. ● All photography must be printed by the artist or under the artist’s supervision in limited editions no greater than 250 including all sizes, properly signed and numbered on archival materials. ● Photographers and Digital Artists may only sell signed and numbered works of limited editions of 250 or less. ● No posters, postcards, t-shirts, or personal merchandise can be sold at the Festival. ● Artists who break down displays or depart before closing time on any day of the Festival will not be allowed to return the following day and may not be invited to future festivals unless proof of an emergency is presented. ● Artists who sell their entire body of work must remain with their booths for the duration of the show. ● Artists are responsible for collecting and paying the State of Florida seven percent sales tax. No commission on sales will be paid to the Coconut Grove Arts Festival. ● All fees, application and booth fees, must be paid in full two (2) weeks prior to the registration date. ● Any breach of the rules forfeits all rights of the artist and will result in immediate removal from the show without a refund.
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