Artists FAQ

FREQUENTLY ASKED QUESTIONS

ARTIST FAQ’s

Most frequent questions and answers

Where can I apply?

Applications are ONLY accepted through Zapplication.org. Applications are now closed for 2023.

General Application Fee: $40. The application fee for 2023 Coconut Grove Arts Festival Award Winners is waived. Please contact [email protected] via email to receive the code.

When is the deadline to apply?

Midnight Thursday, September 15, 2022.

When does blind jurying take place?

Saturday, September 24, 2022

When are artists notified of the jury results?

Wednesday, October 5th at 12PM EDT. Artists notified via e-mail of jurying results.

Once I am accepted, when are booth fees due?

The deadline to pay booth fee and accept the invitation to participate is Wednesday, November 11, 2022.

What if I have an emergency and can't make it to the festival?

Last day to cancel and receive a full refund of the booth fee is Thursday, November 30, 2022 (less $80 processing fee). Last day to cancel with a 50% refund of booth fee is Friday, December 31, 2022. After this date, no refunds will be processed.

What are the dates and times of load-in?

Friday, February 17, 2023. Artist check-in and set-up begins AFTER 12:00PM.

What are some important details I should know?

It is critical that each accepted artist and waitlist artist maintains an accurate and up-to-date artist profile in ZAPP through February 2023, especially telephone, email, website, and postal mail. In addition, it is important to check your email often as all acceptances and pertinent Festival information will be communicated electronically.

Can I apply in multiple categories?

Each exhibiting artist must complete an online application with only one artist per entry unless you are entering as collaborating artists. A separate online application must be completed for each medium in which you would like to apply. Each application requires a jury fee and its own set of images. If an artist wishes to apply in more than one category a separate application form, jury fee, and set of images must be submitted for each category. Artists may apply in up to 3 categories, but only two entries can be accepted into the show. Artists may not apply twice in the same category.

May I apply with collaborating artist?

Collaborating artists is defined as a group of two (2) artists that work together on any one piece of art. If two artists collaborate, it is regarded as one joint entry. If accepted, only finished work that is the result of the collaborative process may be displayed and sold. Both artists are required to sign in and present photo identification prior to setting up. Both artists must be present during the Festival hours in the booth during the entire three-day festival. Assistants, employees, office, or other support staff are NOT considered to be collaborators. If an artist has a helper who assists the artists with frames, setup, selling, paperwork, etc., but is not producing the work, this person is not a collaborator, but may certainly assist at the Festival.

What kind of images should I use to apply?

Five (5) images are to be submitted for each individual media category entered by the artist. Four (4) images of individual work and a booth shot which is mandatory. The purpose of the booth shot is to ensure that the artist has a complete body of professional work. It also helps to identify the scale of the work. If a booth shot is not available, an image of a grouping of the artist’s work will be acceptable. NOTE: This is a blind jury process; please avoid submitting booth images with any identifiable sign, or photo of the artist themselves.

How does jurying work?

The Coconut Grove Arts Festival selects 285 artists to participate through a blind jurying process. A jury panel of five independent judges consisting of the finest museum curators, gallery owners, professional artists, and art educators will gather on two separate days; Two-dimensional artwork is juried on the first day and three-dimensional artwork on the second. The jury process will take place in person in Coconut Grove and is open to the public. Decisions of the jury are based solely on the quality of the artwork. If the jury requests, Artist statements are read. All Jury scores are final. Recent history shows that approximately 1/3 of our artists each year are exhibiting for the first time.

What if i don't get accepted, is there a waitlist?

A waitlist will be developed based on jury scores. Artists will be selected to be on the waitlist in each of the 13 categories. Artists on the waitlist are notified via Zapplication and email of their acceptance. Waitlisted artists will be contacted should there be a cancellation in their medium. We cannot predict when or if this will happen. There is no need to contact us.

What are the accepted categories?

Claywork, Digital Art, Fiber, Glass, Jewelry and Metalwork, Two-Dimensional Mixed Media, Three-Dimensional Mixed Media, Painting, Photography, Printmaking and Drawing, Sculpture, Watercolor & Wood.

Once I am accepted, what are the feed I should Expect?

Standard Booth (10’X11′): $800 (Includes 7% FL Sales Tax) ● Double Booth (10’x22′): $1,600 (Includes 7% FL Sales Tax) ● Corner Booth Upgrade (10’x11′): $350 (Includes 7% FL Sales Tax) ● Jury fees are submitted via Zapp and are non-refundable ● Booth fees are payable upon your invitation to participate in the festival. Please do not send booth fees until notification of your selection. Booth fees are payable through zapplication.com.

What are some amenties for artists?

The Coconut Grove Arts Festival wants to ensure that your participation is a positive experience. During the Festival, the following amenities are offered to all artists: ● A NEW Artist Hospitality Area, centrally located ● Artists’ Only restroom trailer ● Breakfast/lunch provided, as well as coffee in the morning and cold water throughout the day ● Artist Gallery and contact information on the CGAF website through the event ● Individualized Discount Code to send to your collectors for the opportunity to purchase Festival tickets ahead of time and for a discounted rate ● 24-hour security ● Booth sitting staffed by volunteers on call. ● Extensive media promotions throughout South Florida leading up to and during the Festival.

Any other rules I should be aware of?

Artists MUST be present all three days of the Festival. No commercial dealers or agents are permitted to represent the artist. The Festival reserves the right to close down or remove any booth if the artist is not in attendance. ● If accepted, an artist may not exhibit in other Festivals during The Coconut Grove Arts Festival. ● All artists are required to check-in at the Artist Check-In any time after 12 pm Friday the 17th. Photo ID is required. ● Artists may NOT set up their booth before 12:00 pm on Friday, February 17, 2023. ● All work must be the artist’s original work, no representations, and all artwork must be available for sale ● Artists may exhibit artwork only in the category in which accepted. ● No artwork from molds, kits or other commercial methods is allowed. Ready-made objects (i.e., clothing furniture) which have been embellished, painted, decorated, dyed, or batiked will not be accepted. ● No offset reproductions of paintings, drawings, prints, photographs, or any other media may be exhibited or sold (including hand-colored offset reproductions). ● All two-dimensional work must be framed, matted, or stretched. ● All photography must be printed by the artist or under the artist’s supervision in limited editions no greater than 250 including all sizes, properly signed and numbered on archival materials. ● Photographers and Digital Artists may only sell signed and numbered works of limited editions of 250 or less. ● No posters, postcards, t-shirts, or personal merchandise can be sold at the Festival. ● Artists who break down displays or depart before closing time on any day of the Festival will not be allowed to return the following day and may not be invited to future festivals unless proof of an emergency is presented. ● Artists who sell their entire body of work must remain with their booths for the duration of the show. ● Artists are responsible for collecting and paying the State of Florida seven percent sales tax. No commission on sales will be paid to the Coconut Grove Arts Festival. ● All fees, application and booth fees, must be paid in full two (2) weeks prior to the registration date. ● Any breach of the rules forfeits all rights of the artist and will result in immediate removal from the show without a refund.

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